Bartending Services Contract
Wedding Bartending Agreement and Confirmation
In consideration of the mutual covenants and agreement herein contained, The Service Provider and The Couple hereby agree to the following terms and conditions:
THE SERVICE PROVIDER’S RESPONSIBILITIES:
1. The Service Provider will provide the following services under the terms of this agreement:
· A preliminary confirmation reserving the date, time and location of the Wedding Bartending Services as indicated above will be sent via email to The Couple.
· One week prior to the ceremony, a member of The Couple will receive a final check-in call to reconfirm all aspects of the ceremony and list all items which will be needed on the day of the service (if applicable).
· The Service Provider shall provide all tools and equipment needed to provide the above listed service unless otherwise agreed upon prior to the ceremony date.
· The Service Provider will be responsible for all put up and take down of service area.
· The Service Provider will be responsible for ensuring that no underage patrons purchase or consume alcohol from the bar. The Service Provider will only sell to those legally permitted to drink in Virginia.
· The Service Provider will also use his/her discretion to cease serving patrons who are visibly intoxicated, behaving inappropriately, or who may pose a risk to themselves or others.
THE COUPLE’S RESPONSIBILITIES:
1. The Couple will provide any liquors, beers, ciders, wine, etc. needed to provide whatever drinks desired for the event. The Couple will also be responsible for providing any sodas, mixers, water, ice, straws, etc. needed to complete the requested drink menus.
2. The Couple will be responsible for providing all drinkware and equipment needed for event to maintain service and guests overall satisfaction.
3. The Couple agrees to allow the Service Provider to include a tip jar. Tip jar will be out of main line of sight and professional in nature. If The Couple prefers The Service Provider to not include a tip jar, The Couple agrees to pay The Service Provider an additional $10 per hour requested.
4. The Couple is required to obtain a one-time ABC banquet licenses from their local ABC Regional office. This license is $50 and the couple will need a copy if their invitation and venue agreement when applying for this license. Details for this license can be found here: https://www.abc.virginia.gov/licenses/get-a-license/banquet-licenses
5. The Couple shall not change the date, time or location of the Wedding Ceremony as listed in the Online Booking Form without first contacting and advising The Service Provider of said change so as to determine if The Service Provider is still available to perform the service. The Couple also understands and recognizes that The Service Provider performs other events for other couples and such change of date, time, or location without first notifying The Service Provider, or any excessive lateness (30 minutes & over) of the originally scheduled wedding ceremony time may prevent The Service Provider from performing the bartending services. If The Couple does change the date, time, or location of the scheduled ceremony, and The Service Provider is unavailable to perform the service, then The Service Provider reserves the right to cancel the completion of the service, and shall in no way be held responsible or liable in any manner whatsoever for non-performance.
6. If The Service Provider can still perform the bartending services on the new date, time, and location, then this agreement shall be canceled and a new agreement entered into reflecting the new date, time and location.
7. The Couple agrees to pay The Service Provider a service fee of $50.00 per hour per bartender requested plus any mutually agreed upon additional services and/or travel expenses outside the 15-mile radius of 363 Phyllis Court, Virginia Beach, VA 23452. To reserve the above date, a NON-REFUNDABLE deposit in the amount of $50.00 shall be remitted with this agreement (made payable by using Apple Pay [7578163473], Zelle [7578163473], Venmo [@marriedbyevan], CashApp [$marriedbyevan], by credit card through PayPal (paypalme/MarriedByEvan ) or by cashiers check). The balance of the bartending fee remaining (plus any add-on or travel expenses), must be paid in the form of cash, cashier’s check, money order, Apple Pay, Zelle, Venmo, CashApp, or PayPal no later than one week prior to the service date. If payment is not received at least 7 days before the service date, then time and date reservations may be canceled and may be booked by other parties, at The Service Provider’s discretion.
8· The Couple will receive a notice (via email, text or mail) acknowledging receipt of the deposit and confirming your booking date and time.
REFUSAL: The Service Provider reserves the right to refuse any request for a reservation and further reserves the right to refuse to perform any service that he/she is not comfortable with, even though a reservation was accepted. If bartending services that have been reserved are not performed, then a refund shall be due in the same form it was received.
HOLIDAYS: Services booked on any the following holidays include an additional $50.00 convenience fee unless otherwise agreed upon between The Service Provider and The Couple: New Year’s Day, Easter, Memorial Day, July 04, Labor Day, Thanksgiving, Christmas Day, New Year’s Eve.
LATE FEES: The Service Provider may waive the late fee charge, at his/her discretion. No refund will be given if The Service Provider is not able to perform the ceremony because of any delays beyond the stipulated time period. Neither shall Married by Evan or Evan Poe be held liable for any costs or damages of any kind. The Service Provider will charge an additional $50.00 per hour if required to stay longer than the originally approved time. Said fee is due paid prior to the end of the reception. If The Couple wishes to void this clause and reserve The Service Provider’s services for the entire day, there will be an additional $500.00 charge, and this must be agreed upon according to the availability of The Service Provider at the time of contract signing.
TRAVEL AND EXPENSES: Any travel of over 15 miles (one way) from The Service Provider’s home address shall be charged at $1.00 per mile (round trip). Mileage will be determined using Google Maps. All toll expenses are also the responsibility of The Couple. All travel expenses should be included in the total ceremony cost and need to be paid one week prior to the ceremony. All parking and entrance fees to venue are to be paid by The Couple and shall be included in the total ceremony cost and shall be paid one week prior to the ceremony.
GENERAL PROVISIONS:
1. The Service Provider shall arrive at the agreed upon location no less than 30 minutes prior to the time of the service. The Couple fully understands and agrees that The Service Provider shall not be responsible or held liable in the event The Service Provider is prohibited from performing The Couple’s bartending services due to illness, hospitalization, auto accident, transportation breakdown/disruption, traffic difficulties, acts of God such as hurricanes or inclement weather or other unforeseen incapacitation or other cause of non-arrival on the day of the ceremony. The Service Provider will make every attempt to notify The Couple and to provide a substitute Service Provider who can perform professional bartending services if time and resources permit. In any event, The Service Provider, their agents and assigns shall NOT be held liable for any compensation or any damages (including punitive) due to non-performance of any ceremony/function resulting from such incapacitations, non-arrival, errors and/or omissions of any type.
2. The Couple gives permission and shall allow The Service Provider to post a photograph(s) of them on The Service Provider’s website and/or social media platforms for viewing by the internet community. The Couple acknowledges that this is for promotional purposes only and they do not expect to receive any compensation of any kind. There shall be no expiration for this permission.
3. The Service Provider gives permission and shall allow The Couple to use any photographs, videos, or other recording media in which The Service Provider is in, or part of, in any manner or for any purpose they wish.
4. This agreement and attachments constitute the entire agreement between the parties and may not be modified except in writing signed by both parties or by the acknowledgment of email received by both parties. No other representations or promises have been made except those that are set out in this agreement.
If any part of this agreement is adjudged invalid, illegal, or unenforceable, the remaining parts shall not be affected and remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto agree to the terms and conditions as described above and have caused this contract to be signed on the dates indicated in the online booking form, but effective as of the effective date.