Wedding Arch & Rentals Contract
Rental Agreement and Confirmation
In consideration of the mutual covenants and agreement herein contained, The Service Provider and The Renter hereby agree to the following terms and conditions:
THE SERVICE PROVIDER’S RESPONSIBILITIES:
1. The Service Provider will provide the following services under the terms of this agreement:
· A preliminary confirmation reserving the date and time of the Wedding Arch and/or Rental as indicated in the rental form will be sent via email to The Renter.
· One week prior to the ceremony, The Renter will receive a final check-in text or email to reconfirm all aspects of the rental and list all items which will be needed on the day of the rental (if applicable).
· The Service Provider shall provide the requested arch/rental(s) in the state agreed upon during confirmation (assembled or disassembled).
· The Service Provider will be responsible for ensuring that the requested arch/rental is in good, clean working order and ready for the event.
THE RENTER’S RESPONSIBILITIES:
1. The Renter will provide any transportation, tools, etc. needed or pickup, setup, breakdown and return of the rented arch/item(s).
2. The Renter will be responsible for returning the arch/item(s) in good and clean working order similar to what was received upon pickup.
3. The Renter shall not change the date, time or location of the rental as listed in the Online Rental Form without first contacting and advising The Service Provider of said change so as to determine if The Service Provider is still available to provide the rented arch(es).
4. The Renter agrees to pay The Service Provider a service fee in the amount relative to the individual arch and/or rental plus any mutually agreed upon additional services and/or travel expenses from the pickup location of 363 Phyllis Court, Virginia Beach, VA 23452. To reserve the requested arch/rental date, a NON-REFUNDABLE deposit in the amount of $25.00 shall be remitted with this agreement made payable by using Zelle (7578163473), Apple Pay (7578163473), Venmo (@marriedbyevan), CashApp ($marriedbyevan), by credit card via PayPal (https://www.paypal.me/marriedByEvan), or by cashier’s check. The balance of the remaining rental fee must be paid in the form of Zelle, Apple Pay, Venmo, CashApp, PayPal, cash, cashier’s check or money order no later than 7 days prior to the rental date (cash payments may be made on the day of the rental prior to pickup if agreed upon ahead of time). If payment is not received at least 7 days before the service date, then time and date reservations may be canceled and may be booked by other parties, at The Service Provider’s discretion.
· You will receive a notice (via email, text or mail) acknowledging receipt of the deposit and confirming your booking date and time.
REFUSAL: The Service Provider reserves the right to refuse any request for a reservation and further reserves the right to refuse to rent any arch/rental(s) that he/she is not comfortable with, even though a reservation was accepted. If an arch or rental that has been reserved is not available and/or provided, then a refund shall be due in the same form it was received.
HOLIDAYS: Arches and rentals are available for rent any days of the year, but any pick up or drop offs scheduled for any the following holidays include an additional $50.00 convenience fee unless otherwise agreed upon between The Service Provider and The Couple: New Year’s Day, Easter, Memorial Day, July 04, Labor Day, Thanksgiving, Christmas Day, New Year’s Eve.
TRAVEL AND EXPENSES: Any travel agreed upon from The Service Provider’s home office address at 363 Phyllis Court in Virginia Beach, VA shall be charged at a flat rate of $25.00 as well as a travel rate of $1.00 per mile (round trip). Mileage will be determined using Google Maps. All toll expenses are also the responsibility of The Renter. All travel expenses should be included in the total rental cost and need to be paid one week prior to the ceremony. All parking and entrance fees to the rental location are to be paid by The Renter and shall be included in the total ceremony cost and shall be paid one week prior to the ceremony.
GENERAL PROVISIONS:
1. The Service Provider shall do their best to be present at the rental location no more/less than 15 minutes before/after the agreed upon time of pickup/drop-off. If by chance The Service Provider is unable to be at the pickup/drop-off location during the requested time slot, The Service Provider and The Renter may arrange for the rental(s) to be available outside of the pickup/drop-off location (to be determined on a case by case basis).
The Renter fully understands and agrees that The Service Provider shall not be responsible or held liable in the event The Service Provider is prohibited from providing The Renter’s rental(s) due to illness, hospitalization, auto accident, transportation breakdown/disruption, traffic difficulties, acts of God such as hurricanes or inclement weather or other unforeseen incapacitation or other cause of non-arrival on the day of the rental pickup. The Service Provider will make every attempt to notify The Renter and to provide a solution if time and resources permit. In any event, The Service Provider, their agents and assigns shall NOT be held liable for any compensation or any damages (including punitive) due to non-delivery of any rental(s) resulting from such incapacitations, non-arrival, errors and/or omissions of any type.
2. The Service Provider gives permission and shall allow The Couple to use any photographs, videos, or other recording media in which the rental(s) is in, or part of, in any manner or for any purpose they wish.
3. This agreement and attachments constitute the entire agreement between the parties and may not be modified except in writing signed by both parties or by the acknowledgment of email received by both parties. No other representations or promises have been made except those that are set out in this agreement.
If any part of this agreement is adjudged invalid, illegal, or unenforceable, the remaining parts shall not be affected and remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto agree to the terms and conditions as described above and have caused this contract to be signed on the dates indicated in the online booking form, but effective as of the effective date.